Using Microsoft® PowerPoint® 2010. QUE

Patrice-Anne Rutledge

More Than Just A Book

Part I PowerPoint 2010 Basics
Part II Editing and Formatting Presentations
Part III Working with Images, Illustrations, and Media
Part V Maximizing the Power of PowerPoint

Using Microsoft® PowerPoint® 2010

About the Author

Patrice-Anne Rutledge is a business technology author and consultant who specializes
in teaching others to maximize the power of new technologies. Patrice has
used—and has trained others to use—PowerPoint for many years, designing presentations
for meetings, seminars, trade shows, and worldwide audiences. She is also the
author of four previous books about PowerPoint for Pearson Education. She can be
reached through her website at www.patricerutledge.com.


Introduction

Microsoft PowerPoint 2010 is part of Microsoft’s latest suite of business software
applications, Microsoft Office 2010. Using PowerPoint, you can quickly create a
basic slideshow or you can delve into sophisticated features to create a customized
presentation. Because it’s part of the Microsoft Office suite of products, you’ll find
PowerPoint to be intuitive and very familiar if you already use any other Office
applications, such as Word or Excel.
Using Microsoft PowerPoint 2010 is designed to get you up and running on PowerPoint
as quickly as possible. This book starts with presentation basics and then
introduces you to PowerPoint 2010’s many new features that can give your presentation
the wow factor, enable you to collaborate with colleagues around the world,
and extend the power of PowerPoint with third-party applications. Because knowing
how to use the software is just part of creating a successful presentation, Using
Microsoft PowerPoint 2010 also provides numerous tips on presentation design,
content, rehearsal, and delivery. For now, turn to Chapter 1, “Introducing PowerPoint
2010,” to get started with this powerful presentation tool.

Who This Book Is For

This book is for you if...

• You want to become productive with PowerPoint as quickly as possible and

are short on time.

• You want to move beyond a basic bulleted list presentation and make the

most of PowerPoint’s many design features.

• You’re a visual learner and want to see how to use PowerPoint in addition to

reading about it.

Using This Book

More than just a book, Using Microsoft PowerPoint 2010 is tightly integrated with

online video tutorials, audio insights, and other web-based content, which is

designed to provide you with a media-rich, customized learning experience not

available through any other book series today. Using Microsoft PowerPoint 2010 is a

thorough resource at your fingertips.

This book enables you to customize your own learning experience. The step-bystep

instructions in the book give you a solid foundation in using PowerPoint, while

rich and varied online content, including video tutorials and audio sidebars, provide

the following:

• Demonstrations of step-by-step tasks covered in the book

• Additional tips or information on a topic

• Practical advice and suggestions

• Direction for more advanced tasks not covered in the book

Here’s a quick look at a few structural features designed to help you get the most

out of this book.

• Chapter roadmaps: At the beginning of each chapter is a list of the top-level

topics addressed in that chapter. This list enables you to quickly see the information

the chapter contains.

• Notes: Notes provide additional commentary or explanation that doesn’t fit

neatly into the surrounding text. Notes give detailed explanations of how

something works, alternative ways of performing a task, and other tidbits to

get you on your way.

• Tips: This element gives you shortcuts, workarounds, and ways to avoid

pitfalls.

• Cautions: Every once in a while, there is something that can have serious

repercussions if done incorrectly (or rarely, if done at all). Cautions give you a

heads-up.

• Cross-references: Many topics are connected to other topics in various ways.

Cross-references help you link related information together, no matter where

that information appears in the book. When another section is related to one

you are reading, a cross-reference directs you to a specific chapter in the

book in which you can find the related information.

Special Features

More than just a book, your USING product integrates step-by-step video tutorials

and valuable audio sidebars delivered through the Free Web Edition that comes

with every USING book. For the price of the book, you get online access anywhere

with a web connection—no books to carry, content is updated as the technology

changes, and the benefit of video and audio learning.

About the USING Web Edition

The Web Edition of every USING book is powered by Safari Books Online, allowing

you to access the video tutorials and valuable audio sidebars. Plus, you can search

the contents of the book, highlight text and attach a note to that text, print your

notes and highlights in a custom summary, and cut and paste directly from Safari Books Online.

To register this product and gain access to the Free Web Edition and the audio

and video files, go to quepublishing.com/using.

The author also has a website online at www.patricerutledge.com/books/powerpoint2010,

where you can access book updates, news about PowerPoint features

and tools, and other books and courses that might be of interest.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . .xxi

Part I PowerPoint 2010 Basics

1 Introducing PowerPoint 2010 . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Understanding What PowerPoint Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Exploring New PowerPoint 2010 Features . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Using the Ribbon Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Using Backstage View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Using Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Using the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Using Mini Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Using Task Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Understanding PowerPoint Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Searching for Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

2 Creating a Basic Presentation . . . . . . . . . . . . . . . . . . . . . . . . . .18

Understanding PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . .18

Understanding Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Understanding Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Understanding Slide Layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Creating a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Creating a Presentation from a Template . . . . . . . . . . . . . . . . . . . . . . . .22

Creating a New Presentation with a Theme . . . . . . . . . . . . . . . . . . . . .23

Creating a New Presentation from an Existing Presentation . . . . . .24

Creating a Presentation from Scratch . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Adding Slides to Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Adding Sections to Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Collapsing and Expanding Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Removing Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Saving a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Saving as a PDF or XPS Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Changing to Another File Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Opening a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Exploring the Open Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Renaming a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Closing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Deleting a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Part II Editing and Formatting Presentations

3 Customizing Themes and Backgrounds . . . . . . . . . . . . . . . . .40

Applying Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Applying a New Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Applying Multiple Themes to a Single Presentation . . . . . . . . . . . . . .41

Customizing Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Customizing Theme Color Schemes . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Customizing Theme Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Customizing Theme Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Working with Custom Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Applying and Customizing Backgrounds . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Applying a Background Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Customizing a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Omitting Background Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Resetting a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

4 Working with Text . . . . . . . . . . . . . . . . . . .53

Adding Text to a Text or Title Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Using Text Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Inserting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Moving and Resizing a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Formatting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Formatting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Enhancing Presentation Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using the Formatting Tools on the Home Tab . . . . . . . . . . . . . . . . . . .58

Formatting Text with Options in the Font Dialog Box . . . . . . . . . . . .59

Formatting Text with Options in the Paragraph Dialog Box . . . . . .61

Formatting Text with the Mini Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . .62

Using Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Changing the Bullet Style of Selected Text . . . . . . . . . . . . . . . . . . . . . .63

Applying Picture Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Applying Character Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Using Numbered Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Changing the Numbering Style of Selected Text . . . . . . . . . . . . . . . . .66

Using WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Inserting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Formatting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Proofing Your Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Setting Spelling Check Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Checking Your Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Looking Up a Synonym in the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Looking Up a Synonym . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

5 Formatting and Organizing Objects, Slides, and

Presentations . . . . . . . . .  . . . . . . . . . . . . .73

Formatting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Manipulating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Arranging Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Using the Format Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Using AutoFit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Organizing Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Using the Slide Sorter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Copying and Moving Slides from One Presentation to

Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Deleting Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

6 Working with Tables . . . . . . .. . . . . . . . . . . . . .89

Understanding Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Inserting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Inserting a New Slide with a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Drawing Custom Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Drawing a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Inserting Excel Spreadsheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Inserting an Excel Spreadsheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Formatting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Setting Table Style Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Applying a Table Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Creating a Border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Setting Table Fill Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Applying Table Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Working with Columns and Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Merging and Splitting Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Specifying Other Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Adding Bulleted and Numbered Lists Within Tables . . . . . . . . . . . .101

Deleting Tables and Table Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

7 Outlining Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Creating an Effective Presentation Outline . . . . . . . . . . . . . . . . . . . . . . . .103

Using the Outline Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Modifying Your Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Promoting and Demoting Outline Points . . . . . . . . . . . . . . . . . . . . . .106

Moving Outline Points Up and Down . . . . . . . . . . . . . . . . . . . . . . . . . .107

Collapsing and Expanding Outline Points . . . . . . . . . . . . . . . . . . . . . .108

Showing Slide Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Inserting an Outline from Another Application . . . . . . . . . . . . . . . . . . . .109

8 Reviewing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Understanding PowerPoint Reviewing Tools . . . . . . . . . . . . . . . . . . . . . .112

Working with Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Adding Comments to Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Editing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Reviewing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Deleting Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Hiding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Comparing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Comparing Two Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Working with the Reviewing Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Viewing Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Accepting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Rejecting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Ending the Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Part III Working with Images, Illustrations, and Media

9 Working with Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Understanding PowerPoint Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Inserting Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Inserting Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

Inserting Screenshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Working with Photo Albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Creating a Presentation from a Photo Album . . . . . . . . . . . . . . . . . . .127

Modifying Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Adjusting Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Applying Artistic Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Working with Picture Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Arranging Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Cropping Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Modifying an Image’s Height and Width . . . . . . . . . . . . . . . . . . . . . . .136

10 Working with Shapes . . . . . . . . .. . . . . . . .137

Inserting Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Inserting a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Inserting Lines and Arrows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Inserting Rectangles and Ovals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Modifying and Enhancing Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Working with Shape Quick Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Specifying Shape Fill Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Specifying Shape Outlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Applying Shape Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Editing Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149

11 Working with SmartArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Understanding SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Inserting Smart Art Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Modifying and Formatting SmartArt Graphics . . . . . . . . . . . . . . . . . . . . .155

Using SmartArt Design Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Formatting SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

12 Working with Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Understanding Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Understanding Chart Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Understanding Chart Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Inserting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Inserting a Chart from Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169

Inserting an Excel Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169

Modifying and Formatting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

Modifying Chart Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

Modifying Your Chart’s Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

Formatting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

13 Working with Audio and Video . . . . . . . . . . . . . . . . . . . . . . . .177

Inserting Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .178

Inserting Audio Clips from Your Computer . . . . . . . . . . . . . . . . . . . . . . . .178

Recording Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .180

Deleting Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Inserting Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Inserting a Video Clip from Your Computer . . . . . . . . . . . . . . . . . . . . .181

Inserting Audio and Video Clips from the Clip Art Task Pane . . . . . . .184

Formatting Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Adjusting Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

Specifying a Video Poster Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

Working with Audio and Video Styles . . . . . . . . . . . . . . . . . . . . . . . . . .187

Arranging Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

Resizing Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Specifying Audio and Video Playback Options . . . . . . . . . . . . . . . . . . . . .188

Playing a Clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Adding a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Editing Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Specifying Audio and Video Options . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Compressing Media Files for Improved Performance . . . . . . . . . . . . . .192

Compressing Media Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192

Creating Videos from PowerPoint Presentations . . . . . . . . . . . . . . . . . . .193

Creating a Video from a PowerPoint Presentation . . . . . . . . . . . . . .194

14 Working with Animation and Transitions . . . . . . . . . . . . . .196

Understanding Animation and Transitions . . . . . . . . . . . . . . . . . . . . . . . .196

Setting Slide Transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Setting Up Presentation Slide Transitions . . . . . . . . . . . . . . . . . . . . . .197

Applying Animation to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199

Animating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199

Customizing Animations on the Animation Pane . . . . . . . . . . . . . . . . . .201

Setting Additional Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202

Setting Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .204

Animating Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205

Animating Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206

Animating SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Animating Audio and Video Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Viewing the Advanced Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Managing Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Reordering Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Modifying Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Removing Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209

Reusing Animations with the Animation Painter . . . . . . . . . . . . . . .209

Part IV Making Presentations

15 Presenting a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211

Understanding Slide Shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211

Setting Up a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212

Rehearsing Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214

Using Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215

Deleting Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216

Recording Voice Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216

Recording a Voice Narration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217

Rerecording Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

Playing Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

Deleting Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

Creating Custom Shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

Viewing Your Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220

Navigating a Show Full Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Setting Pointer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225

Using the Onscreen Pen to Mark Your Presentation . . . . . . . . . . . . .225

Packaging a Presentation onto a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227

Broadcasting a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .230

16 Creating and Printing Presentation Materials . . . . . . . . . .233

Understanding PowerPoint Printing Options . . . . . . . . . . . . . . . . . . . . . .233

Printing PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Preparing to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Customizing Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Previewing a PowerPoint Presentation . . . . . . . . . . . . . . . . . . . . . . . . .240

Printing Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Creating Handouts in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Creating Handouts in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . .242

17 Sharing and Collaborating on Presentations . . . . . . . . . . .244

Exploring Ways to Share and Collaborate in PowerPoint . . . . . . . . . . .244

Protecting Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

Preparing Your Presentation for Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . .247

Inspecting Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .247

Checking Your Presentation for Accessibility . . . . . . . . . . . . . . . . . . .249

Running the Compatibility Checker . . . . . . . . . . . . . . . . . . . . . . . . . . . .250

Sharing Your Presentation with Others . . . . . . . . . . . . . . . . . . . . . . . . . . . .251

Sending via E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .252

Saving Presentations to the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253

Saving Presentations to SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . .255

Publishing Slides to a Slide Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257

Other Ways to Collaborate in Microsoft PowerPoint 2010 . . . . . . . . . .258

Co-Authoring in Microsoft PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . .259

Collaborating with Microsoft Office Communications

Server 2007 R2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259

Collaborating with Microsoft Office Live Workspace . . . . . . . . . . . .259

Part V Maximizing the Power of PowerPoint

18 Working with Hyperlinks and Action Buttons . . . . . . . . . .262

Working with Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262

Inserting Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262

Customizing Hyperlink ScreenTips . . . . . . . . . . . . . . . . . . . . . . . . . . . . .269

Modifying Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270

Removing Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .271

Using Action Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .271

Adding an Action Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .272

Using Action Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .273

Testing Hyperlinks and Action Settings . . . . . . . . . . . . . . . . . . . . . . . . . . .274

19 Customizing PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . .275

Working with the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . .275

Moving the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .275

Adding and Removing Quick Access Toolbar Commands . . . . . . .276

Setting PowerPoint Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277

Personalizing PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277

Setting Proofing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .278

Setting Save Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .283

Setting Language Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285

Setting Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285

Customizing the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286

Customizing the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . .289

Setting Add-In Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291

Setting Trust Center Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291

Setting Presentation Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291

Working with Slide Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .292

Modifying the Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .293

Adding a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .294

Creating a Custom Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .295

Renaming a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . .297

Duplicating a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . .298

Deleting a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .298

Preserving a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299

Applying a Theme to a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . .299

Modifying the Handout and Notes Masters . . . . . . . . . . . . . . . . . . . .300

20 Accessing PowerPoint on the Web and

Mobile Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .303

Using the Microsoft PowerPoint Web App . . . . . . . . . . . . . . . . . . . . . . . . .303

Setting Up SkyDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .303

Adding Files to SkyDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .305

Creating New Presentations in SkyDrive . . . . . . . . . . . . . . . . . . . . . . .306

Setting SkyDrive Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .307

Viewing Presentations in the PowerPoint Web App . . . . . . . . . . . . .311

Accessing PowerPoint from Mobile Devices . . . . . . . . . . . . . . . . . . . .312

21 Extending PowerPoint with Third-Party Tools . . . . . . . . . .313

Extending PowerPoint with Third-Party Software . . . . . . . . . . . . . . . . . .313

Camtasia Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .313

Articulate Rapid E-Learning Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . .314

Adobe Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .315

Getting Creative with Third-Party Templates, Backgrounds,

and Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .315

Enhancing Your PowerPoint Experience with External Hardware . . .316

Impatica ShowMate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316

Papershow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316

TurningPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316

Laser Mouse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317

Integrating PowerPoint with Twitter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317

Poll Everywhere . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317

SAP PowerPoint Twitter Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .319

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Product details

Price
Pages	354 p
File Size	12,920 KB
File Type	PDF format
ISBN-13  ISBN-10	978-0-7897-4294-0  0-7897-4294-2
Copyright	2011 by Pearson Education, Inc

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